starterHVAC Contractor
HVAC Contractor Starter Stack
Enterprise-grade field service management paired with rock-solid accounting for HVAC contractors. ServiceTitan handles dispatching and invoicing while QuickBooks manages the books.
Estimated combined subscription cost
$285/mo/month
Total for all tool subscriptions below — paid directly to each provider
schedulingdispatchinginvoicingbookkeeping
How These Tools Connect
Native
Zapier
Make
API
Manual
None
Integration score: 100%1 of 1 integrations verified
ServiceTitan(native API)✓
What's in This Stack
| Tool | Monthly | Annual |
|---|---|---|
| $250/mo | $3000/yr | |
| $35/mo | $420/yr | |
| Total | $285/mo | $3420/yr |
How to Set Up
Estimated time: About 1.5 hours
1
Set up QuickBooks and connect your business bank accounts
2
Set up ServiceTitan with your service types, technicians, and connect QuickBooks
Reviews from HVAC Contractor Businesses
1 review
Dan W.
hvac-contractor · 50+ employees · Used 24 mo · 1 month ago
4.0
The most complete field service platform — but prepare for a serious implementation
ServiceTitan replaced three separate tools for our 25-tech HVAC operation: scheduling, dispatching, invoicing, marketing, and reporting are all unified. The pricebook with good-better-best options increased our average ticket by 22%. The dispatch board is best-in-class. Implementation took three months of dedicated effort and the price is premium, but for an operation our size the ROI was clear within six months.
+ Good-better-best pricebook presentation increased average ticket 22%+ Dispatch board is the best in the industry for multi-crew operations+ Marketing scorecard shows which campaigns drive actual booked jobs− Implementation takes 2-3 months and requires dedicated project management− Price is premium — not viable for smaller operations− Learning curve for technicians is steeper than simpler tools
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Implementation Plan
Your step-by-step guide to getting HVAC Contractor Starter Stack up and running
Timeline: 1 week
Total Time: ~1.3h
Steps: 2
Before You Start
- A business email address (avoid using personal email for tool signups)
- Your business bank account details for accounting tools
- Access to your website (for embedding booking widgets, review badges, etc.)
- A list of your current services/products with pricing
- Any hvac contractor-specific licenses or compliance documents
W1
Week 1: Foundation Setup
Get your essential business tools up and running · ~1.3h
How to Know You're Done
- All tools are connected and data flows between them automatically
- Your team can use each tool without asking for help
- Customer-facing touchpoints (booking, reviews, invoices) are live
- You've processed at least one real transaction through the full stack